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Catholic Campus Ministry Association
Privacy Statement

CCMA is committed to protecting your privacy. The Privacy Statement outlined below provides you with information concerning our practices and procedures related to how we collect data and manage and protect your personal information.

If you have any questions or concerns regarding our Privacy Statement or the way we process your personal information, please contact:

Catholic Campus Ministry Association
330 W. Vine St.
Cincinnati, Ohio 45215
O: 513.842.0167

How do we collect personal information?
We collect information directly from you. Personal information is collected using various means and methods. You will be asked to provide information when donating, becoming a member, purchasing resources, signing up for a workshop, a webinar, and/or requesting information or updates through our website, e-mail, direct mail, or telephone communications. We do not collect any personal information about you via our website unless you specifically choose to provide the information. 

What information do we collect?
Personal information collected may include, but is not limited to, your name, postal address, zip code, email address, telephone number, credit card number, and expiration date. We ask for information that is related specifically to your needs as a donor, member, subscriber, site visitor, or buyer of resources.   

If you use a credit card to sign up for membership or subscriptions, purchase resources, or donate to CCMA, credit card details are processed securely, using SSL standard encryption to our payment processing partners as part of the payment process.  We follow all payment card industry security standards and do not store any details on our website or databases.  CCMA is also PCI compliant. 
In some cases we request and collect additional sensitive or personal data but only if there is a clear reason for doing so, such as if the information is needed to ensure that we provide appropriate facilities or support to enable you to participate in one of our events. 

How do we use your information?
We use the information you provide in a number of ways including:

  • Provide you with information, products, or services which you have requested from us as well as those we may feel may be of interest to you as it relates to campus ministry.
  • Provide you with information about the work being done in the field of campus ministry.
  • Process donations and fees.
  • For administrative purposes, such as contacting you in regard to an upcoming event, respond to a query, or notify you of CCMA policy or administrative changes.
  • To invite you to participate in surveys or research.
  • To analyze and improve the content and operation of our website and organization.

We utilize Squarespace Analytics as provided by our website provider.  We use this data to gather data which will help us improve user experience and our website.  Squarespace Analytics does not grant us access to any information which personally identifies you.

Am I required to provide certain information?
The information we request of members/subscribers is for the purpose of providing the best benefits and services possible.

Members/Subscribers:  Failure to provide an email address or postal address simply means that some benefits may not be realized. We respect your right not to provide certain information.

Donors:  Donors have the right to make donations anonymously. Failure to provide a postal or email address merely means we cannot thank you or keep you aware of our ongoing work.

Do we share your information?
The Catholic Campus Ministry does share information on its members through our Member Directory.  This Directory is contained in a secure, password-protected enclave on the CCMA website.

We disclose information only as agreed upon. Members also have the choice to opt out of having their information shared with member-area coordinators or collaborators.  

How can I change my information or sharing preferences?
We will do our best to maintain accurate and up-to-date information and take all reasonable steps to correct or erase inaccurate information. Your information can be retrieved, changed, or purged at any time by contacting us at:
Catholic Campus Ministry Association
330 W. Vine St.
Cincinnati, Ohio 45215
O: 513.842.0167

You may request that we do not contact you, which we will honor to the extent we can in accordance with the terms of our commitment to you (e.g., to provide specific goods and services).

How long do you retain my information?
We store your information as long as needed to provide the services requested. We retain membership, subscription, and buyer history for ease in the renewal and reorder process.

At any point any person or institute in our database may request that their name be removed from our database or marked as do not solicit by calling or emailing us at:
O: 513.842.0167

How does CCMA protect my information?
While no website can guarantee security, we maintain appropriate physical, electronic, and procedural safeguards to protect your information collected via the website. Our databases are secure sites and are protected by various physical, technical, and procedural measures. We restrict access to your information by unauthorized persons. If you would like more information regarding the protocols used please contact:

CCMA provide links to other websites and webpages for your convenience. As much as we will ensure that the links lead to legitimate and secure sites, we cannot be responsible for their security practices. We encourage members to look for websites that have privacy policies, provide notice of cookies being used, and websites whose url addresses contain an 's' in the https portion of the address.

How does CCMA protect my credit card information? 
CCMA employs Trustwave to monitor the website and transactions for any signs of fraud.

What are my emailing options?
CCMA uses a broadcast email service to keep in contact with its members and donors. An individual may unsubscribe from emails at any time by selecting the opt-out option at the bottom of the email or by contacting our office at 513.842.0167.

Our email broadcast system employs analytics so that we can track what articles our readers find most interesting or helpful. We also collect data to determine if the broadcasts are being received or opened so that we can better assess if email broadcasts are being blocked. The data collected is directly related to our ability to improve our services to you. 

Your rights:

  • You always have the right to make a complaint or raise a concern as to how we process your data. 
  • You have the right to request information on our process for collecting and storing data.
  • You have the right to receive a copy of the personal information relating to you that we keep on file. 
  • You have the right “to be forgotten” and have your data erased from our database.
  • You will be notified of any breach to your data within a reasonable amount of time. 

Changes to our privacy policy
Our privacy statement may change from time to time and changes will be posted on this page. The most recent version of the statement is reflected by the version date located at the bottom of this policy. 

If you have any questions about this policy or would like to learn more about how we protect privacy please contact us at

Thank you for your trust in CCMA
Your privacy is very important to us, and we want to make sure your experience with us is a positive one. We want to keep you informed about our vital work in campus ministry and the interests we share, but we don't want to do that at the expense of your privacy or trust in us. If you have any concerns, please call 513.842.0167 or email our staff at


May 24, 2018